Business traveler dos and don'ts

Traveling for work can be many things: exhilarating and productive, or exhausting and stressful. Sometimes it’s all of those rolled into one. If you’re looking for more of the former and less of the latter, some universal tips will help you when you’re on the road for business.

Here are our top 8.

The dos

Do familiarize yourself with company travel policies

There’s nothing worse than finding out that a ride to your hotel or a restaurant meal is going to cost you your own hard-earned money because it was noncompliant. Luckily, if you educate yourself before booking travel and starting your journey, it can help you get what you need and stay within policy.

Did you know? With Uber for Business, traveling employees gain access to the business hub. This lets those who are linked to their company’s account see all their sponsored travel benefits in the Uber and Uber Eats apps. View workplace programs, like business travel or meals, manage business profiles, change payment methods, and contact Support all in one place.

Do pack lightly and efficiently

Picture this: you arrive at your destination after a long travel day. You head to baggage claim, wait patiently as the suitcases drop onto the carousel, and daydream about dinner. Soon it becomes clear that your bag is nowhere to be found, and now you’re stuck without your clothes the night before a big presentation. Avoid this scenario by packing strategically and using only a carry-on. If you must check a bag, make sure you bring essentials with you on the plane.

Do plan some bleisure activities

Business travel doesn’t have to be all work and no play. If your company and your personal schedule allow for it, build in an extra day or 2 to explore your destination. Take in some sights, try some local cuisine, and make some memories that’ll last well beyond your work trip.

Do take advantage of travel perks

The savviest road warriors know how to get the most out of a business trip. Many companies have partnerships with major hotel brands or airlines, meaning business travelers can earn perks that they can put toward future personal trips. Don’t let those points or miles go to waste.

Did you know? Traveling employees can use Uber for Business to make work trips work for them. By connecting Uber and Marriott Bonvoy^TM accounts, they can earn points redeemable for personal travel when they request eligible rides and order eligible meals on the road.

The don'ts

Don't book at the last minute

When it comes to business travel, good things don’t come to those who wait. Securing airline tickets, hotel rooms, or conference passes at the last minute can mean fewer options, less flexibility, and higher costs. Booking your travel and accommodations as early as possible can save you a potential headache and your company valuable dollars.

Did you know? With Uber Reserve, travelers can request a ride up to 90 days in advance. They can also choose from a variety of ride options, get up to 15 minutes of wait time, and cancel up to one hour before the ride at no charge.¹ Don’t get stranded without transportation, and never be late to that important meeting again.

Don't neglect health and wellness

Being on a work trip means being out of your routine, which can negatively affect sleep, diet, and fitness. It’s easy to get caught up in the hecticness and excitement, but don’t sacrifice your physical and mental well-being. Prioritizing sleep, eating nourishing meals, and getting consistent exercise are great ways to feel good not only while you’re on the road but also when you return.

Don't forgo local customs

Part of a successful trip, whether it’s for fun or for work, means operating respectfully within local culture. This is especially important for international travel, in which customs may be quite different from those of your home. Avoid faux pas by brushing up on your destination—like knowing the standards for dress, greetings, tipping, taboo topics, and cuisine—before heading out.

Don't forget to reconcile post-trip expenses

Work trips aren’t just about what happens during the booking process or at the destination. An important final step is reporting on business expenses. Make sure you’re keeping track of ground transportation, meals on the road, or other eligible expenses, and submit them within your company’s allotted deadline.

Did you know? Uber for Business expense integrations streamline the expense process for employees. Travelers’ ride and meal receipts will automatically flow directly into the company’s expense provider dashboard, saving time and cutting down on human error.