Campus chaos, sorted: streamlining event transport with Vouchers

From the buzz of welcome days to the pomp and ceremony of graduation, events are the heartbeat of any thriving campus. 

But for transport and parking managers, the whirlwind of logistics can quickly turn campus events from exciting to overwhelming. Managing parking chaos, zone control, and coordinating scheduled rides is anything but simple. 

Hundreds of higher education institutions have already taken a major step towards simplifying campus event transport: using Vouchers from Uber. The Vouchers tool gives universities and colleges the ability to fully or partially cover the cost of rides with Uber—giving attendees a hassle-free way to get to and from the event.

Uber has helped streamline over 10,000 campus events. Let’s have a look at a few.

Welcome days

Undergraduate admissions offices are offering vouchers to help newly admitted students and their families enjoy hassle-free travel to campus to meet representatives, explore courses, and imagine the next few years at their new uni.

Commencement

With Uber, graduates, families, and faculty can get to main ceremonies and satellite celebrations without having to drive around packed car parks or worry about access points. Behind the scenes, administrators can organise drop-offs to specific zones and set time restrictions for when vouchers are active, making graduation day a breeze.

Barristers’ Balls

Informally known as Law School Prom, these annual parties are the perfect opportunity for leading law schools to hand out vouchers, making sure future JDs and their guests can enjoy late-night, stress-free rides without having to worry about a designated driver.

Game days and finals weeks

From team events to media sessions to the big game, several NCAA schools rely on Uber’s support to keep bowl weeks running smoothly by getting athletes where they need to be on time and without any hassle. And for regular game days? Vouchers make it easy for students, staff, and alumni to get to the stadium and back.

Workshops and conferences

From machine learning summits to gerontology conferences, guests of university departments, faculty, and visitors can enjoy discounted Uber rides to and from venues with ease. 

Club events and leadership retreats

Student organisations and leaders heading to retreats or conferences can travel comfortably with Uber, removing the need for personal vehicles or rentals.

Your campus, your program

Every campus—and its events—has unique needs. With Vouchers, admins customise their transport programs to suit those needs perfectly. Here are some ways they do it:

• Set your subsidy. You can choose whether to cover the full cost or just part of a ride, and set a custom voucher amount, credit, or discount to offer students, faculty, and staff. 
• Choose geography and times of day. Only want guests to ride after 9pm, before 7am, or in certain areas? No worries. Define the exact zones where your voucher applies, and set specific times when your transport program is available. 
• Limit overall usage. Specify the number of rides per voucher to stay within your budget. 
• Pay per performance. Uber’s pay-per-performance model means your institution only pays for services actually used.

Getting started

Is your event just around the corner? Launching a program doesn’t have to take weeks. With self-serve setup, admins can get started with Vouchers in just a few steps: 

1. Create an account. Sign in or create an Uber account with your work email address, and follow the instructions to sign your organisation up for Uber for Business. Verify your work email when prompted.
2. Add your payment method. Select the Vouchers program, then set up the method you want to use for payment. You won’t be charged until recipients redeem their vouchers.
3. Choose parameters. Create a voucher and customise settings like value and eligible locations, dates, and times. Learn more about restrictions.
4. Distribute your vouchers. Send vouchers by email, text, CSV upload, or URL—all enabled from the Uber for Business dashboard.
5. Redeem. Once claimed, vouchers are added to recipients’ personal Uber profile and automatically applied at checkout on eligible Uber rides. 

See how it works→

Give self-serve setup a go→

Would you like to discuss your plans with Uber’s partnerships team? Get in touch with Uber for Business here. 

Frequently asked questions