Executive Assistant Business Partner II

About the Team

We are seeking an Executive Assistant Business Partner to join the Insurance Team, supporting 3 senior leaders.  Uber’s Global Insurance team includes Risk Management and Claims Operations. Together, our ~150 person org is responsible for building insurance solutions that enable Uber to operate in over 70 countries around the world, as well as the critical role of advocating for optimal claim outcomes in the event of a car crash or incident. We are a team of experienced insurance, claims, legal and actuarial colleagues with backgrounds in some of the world’s largest insurance carriers, logistics and technology firms.

About the Role

Executive Assistant Business Partners (EABPs) work with Uber’s leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.

This person will be responsible for everything from calendaring, global travel and event planning, to tracking expenses and team support.  We are seeking someone who is highly organized, motivated and a skilled problem-solver.  Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across organizations.  This position is full-time.

Do you enjoy anticipating the needs of the team and solving complex administrative and operational issues before they even arise?  Do you want to be part of an extraordinary EA community?  If so, see the day-to-day functions below and apply!

What You’ll Do

• Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
• Help ensure leaders are properly prepared and on time for all meetings.
• Assist with the scheduling of multiple stakeholder meetings
• Contribute to leadership meetings by taking notes and tracking action items
• Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
• Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
• Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
• Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
• Follow up and provide reminders on project deadlines, AIs, and deliverables
• Assist with ensuring the timely review and submission of expenses
• May assist with facility/space planning logistics
• May preview and provide feedback regarding team expense reports, and assist with managing leader’s or team’s morale budget
• May work on other tasks and projects as assigned

Basic Qualifications

• Minimum 6+ years of administrative experience

Preferred Qualifications

• Minimum 8+ years of administrative experience preferred
• Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
• Google calendar
• Tech company experience
• Experience supporting multiple leaders
• Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
• Demonstrated ability to prioritize leaders’ calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
• Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
• Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
• Strong organizational skills with a strong attention to detail
• Experience coordinating projects
• Experience with budget management
• Ability to work with confidential information
• Experience working in a complex, matrixed and global environment
• Bachelor’s degree or equivalent practical experience

For Miami, FL-based roles: The base hourly rate range for this role is USD$45.92 per hour - USD$51.09 per hour.

For New York, NY-based roles: The base hourly rate range for this role is USD$50.97 per hour - USD$56.73 per hour.

For all US locations, you will be eligible to participate in Uber's bonus program, and may be offered an equity award & other types of comp. You will also be eligible for various benefits. More details can be found at the following link https://www.uber.com/careers/benefits.

Uber is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by completing this form.

Offices continue to be central to collaboration and Uber’s cultural identity. Unless formally approved to work fully remotely, Uber expects employees to spend at least half of their work time in their assigned office. For certain roles, such as those based at green-light hubs, employees are expected to be in-office for 100% of their time. Please speak with your recruiter to better understand in-office expectations for this role.