Simplify meal expense management
The Meals tool gives universities a smarter, more efficient way to manage food expenses. Empower frequent users such as staff, faculty, and student athletes to order Uber Eats with built-in policy controls, spending limits, and automated billing.
One easy-to-use tool helps you simplify meal coordination and streamline operations
Set limits and assign expense codes
Control spending with customizable allowances, delivery locations, and time-of-day restrictions. Monitor departmental usage with expense codes.
Plan ahead
Schedule meal deliveries for events, meetings, and long workdays, making sure everyone is fed on time without the last-minute scramble.
Manage group orders
Organize team meals more efficiently by letting program participants add their own items to shared group orders.
Pay per performance
Uber’s pay-per-performance model allows your institution to pay only for meals that are received.
Getting started is easy
Create your meal program in minutes, and get real-time reporting and tracking updates.
Step 1: Create an account
Sign in or create an Uber account with your work email, and follow the instructions to sign up your organization for Uber for Business. Verify your work email address when prompted.
Step 2: Add your payment method
Select Meal program, then set up the method you want to use for payment.
Step 3: Set your limits
Choose meal limits based on allowance, time of day, location, and budget. You can also let your users charge to a single department account or personal card.
Step 4: Invite eligible users
Get users on board by inviting them to join your institution's business profile. Users can easily link their personal and business profiles by email or text and toggle between them as needed.
Step 5: Dig in
Users can begin enjoying meals while you oversee it all from the dashboard.
Step 6: Track expenses
Forget about saving receipts. Automatically add each meal to expense systems that can be reviewed weekly or monthly for easy budget tracking.
Frequently asked questions
- What’s the difference between the Meals tool and the Vouchers tool for meals?
The Meals tool is designed for ongoing, recurring meal support—ideal for frequent users like employees and teams. You assign Uber Eats allowances to individuals tied to a business profile, and meals are automatically billed to your institution with built-in policy controls.
Vouchers are best for one-time or event-based meal needs—like virtual events, guest speakers, and holiday break support. You set a monetary limit and timeframe, then distribute meal vouchers by email, link, or QR code. Users pay nothing unless they exceed the voucher amount.
- How can I get started with today?
If you would like to use the Meals tool right away, follow the steps in this help guide. For more information about how to manage program parameters, refer to this help guide. If you prefer to speak with our partnerships team first, please fill out this form and we’ll be in touch.
- How much does it cost to use the Meals tool?
The Meals tool is free for institutions to use. The tool allows you to easily set limits and allowances based on day, time, location, and budget. You can also customize for different teams or departments. To learn more about our approach to pricing for meals, go here.
- How is billing and invoicing handled?
Billing and invoicing is flexible and can be tailored to your needs. Employees can either charge their trips to a department account or use their personal credit card.
- Which expense management systems can the Meal Program tool integrate with?
The Meals tool is connected with some of the world's leading expense providers, including Chrome River, Expensify, SAP Concur, and Zoho Expense. You can get more information and see other providers here.
- What support resources are available to help program administrators use the Meal Program tool effectively?
Please visit the Uber for Business Help Center for additional support topics.