Skip to main content
Uber CareersUber Careers

Executive Assistant

People, People & Places
in New York, New York

About the Role

Executive Assistant (EA) provides administrative support to one or more assigned Directors, Senior Directors, or Vice Presidents, most commonly within a single org or business unit. EAs assist with complex calendar management, and regularly interface with other employees within the company, schedule meetings and travel pursuant to instructions and guidance, collaborate with other EAs to coordinate multiple-stakeholder meetings, and assist with projects as assigned. EAs are also expected to execute on multiple tasks simultaneously. EAs are expected to have a strong ability to work in teams. EAs are expected to receive and follow moderate levels of instruction and direction for day-to-day work, assignments, and projects.

What You'll Do

  • Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations.
  • Help ensure leader is properly prepared and on time for all meetings.Assist with the scheduling of multiple stakeholder meetings.
  • Navigating a complex conference room landscape.
  • Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs.
  • Make domestic and international travel arrangements and process travel expense reports based on direction from traveler.
  • Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing.
  • Attends and takes notes at meetings.
  • Follow up and provide reminders about project deadlines, AIs, and deliverables.
  • Assist with ensuring the timely review and submission of expenses.
  • May assist with facility/space planning logistics.
  • May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget.
  • May handle other duties as assigned.

What You'll Need

  • Minimum 4 years experience working in an executive administrative support capacity
  • Minimum 2 years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business.
  • Bachelor's degree

At Uber, we ignite opportunity by setting the world in motion. We take on big problems to help drivers, riders, delivery partners, and eaters get moving in more than 600 cities around the world.

We welcome people from all backgrounds who seek the opportunity to help build a future where everyone and everything can move independently. If you have the curiosity, passion, and collaborative spirit, work with us, and let's move the world forward, together.