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Executive Assistant Business Partner III, Business Development

People, People & Places
New York, New York |
San Francisco, California |
Washington, District of Columbia

About the Role

This Executive Assistant Business Partners (EABP) will partner with Uber's key Business Development leader to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.

Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary EA community? If so, see the day-to-day functions below and apply!

What You'll Do

  • Provide high-level and proactive administrative partnership to the Global BD Leader and manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
  • Help ensure leaders are properly prepared and on time for all meetings
  • Assist with the scheduling of multiple stakeholder meetings
  • Contribute to leadership meetings by taking notes and tracking action items
  • Navigate a complex conference room landscape
  • Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
  • Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
  • Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
  • Follow up and provide reminders on project deadlines, AIs, and deliverables
  • Assist with ensuring the timely review and submission of expenses
  • May assist with facility/space planning logistics
  • May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget
  • May work on other tasks and projects as assigned
  • May act as ELT coverage back up as needed
  • May assist with the Admin program for the org by helping with alignment, coverage, morale, training and development, and hiring

Basic Qualifications

  • Minimum 8+ years of administrative experience

Preferred Qualifications

  • Minimum 10+ years of administrative experience
  • Minimum 6 years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
  • Google calendar
  • Experience supporting multiple leaders and complex teams
  • Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
  • Demonstrated ability to prioritize leaders' calendar with minimal instruction or supervision
  • Ability to proactively identify business needs and opportunities to add value
  • Experience working with executive leadership
  • Proven track record of structuring calendar cadence to support long term business objectives
  • Experience implementing processes and systems to optimize leaders' time
  • Experience owning complex projects from start to finish
  • Strong organizational skills with a strong attention to detail
  • Experience with budget management
  • Ability to work with confidential information
  • Experience working in a complex, matrixed and global environment
  • Bachelor's degree or equivalent practical experience

Please refer to this role in our careers page for more details on your total compensation and benefits package. You can get there by clicking 'apply' if you're not already on our careers site.

At Uber, we reimagine the way the world moves for the better. The idea was born on a snowy night in Paris in 2008, and ever since then, our DNA of reimagination and reinvention carries on. We've grown into a global platform moving people and things in ever-expanding ways, taking on big problems to help drivers, riders, delivery partners, and eaters make movement happen at the push of a button for everyone, everywhere.

We welcome people from all backgrounds who seek the opportunity to help build a future where everyone and everything can move independently. If you have the curiosity, passion, and collaborative spirit, work with us, and let's move the world forward, together.

Uber is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by completing this form.

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Uber is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran Status, or any other characteristic protected by law.