5 essential tools for every personal assistant

We all know that feeling of an ever-increasing to-do list. Stay on top of yours with these 5 tools for executive and personal assistants.  

When you’re managing the busy schedules of multiple executives, staying organised and finding the most efficient ways to complete tasks is crucial to success.

Technology has made it much easier to stay on top of our inboxes, but with so many tools available to download, it’s sometimes difficult to know which ones to choose.

So, we’ve compiled a list of 5 tools (a mix of apps, add-ons and platforms) that we would recommend to any personal assistant or executive assistant trying to stay on top of their to-do list.

Need to get a handle on an unruly inbox? This Gmail add-on helps you to keep track of the hundreds of emails that you need to keep on top of on a daily basis.

Boomerang for Gmail lets you write an email and schedule it to send later, and it can also send you follow-up reminders if you don’t get responses.  The pause inbox function is also helpful when you need to get to inbox zero without any distraction.

As an executive or personal assistant, do you often find you have to write the same email? Whether it’s asking someone to confirm their attendance at a meeting or giving someone the office address, typing the same thing out multiple times can get tiresome.

TextExpander is a smart solution that lets you insert popular snippets into your emails quickly and easily – a great timesaver!

You’re likely familiar with the Uber app in your personal lives. But did you know there’s also a solution designed for businesses that could make your life as an executive or personal assistant easier?

With Uber for Business, you can centrally manage ground transportation for employees and clients on a single desktop dashboard. Order multiple rides from one account, schedule rides for the future, and view all of your invoicing and expense reporting in one place. No more lost taxi receipts!

Interested? Sign up here

More likely than not, you’re already familiar with the popular note-taking app Evernote, which keeps all your notes and lists in one place. If you haven’t already, give it a try and say goodbye to forgetfulness.

Evernote have since launched other apps and one of our favourites is Evernote Scannable, which lets you scan documents on-the-go in high-quality. It’s so much easier than using a traditional scanner (especially for smaller items like paper receipts) and definitely one to add to your home screen.

Have you ever remembered on a Saturday night that you need to ring the travel agency on Monday morning..and then forgotten by the time Monday comes round? With different schedules to keep track of, this can happen a lot to any executive or personal assistant.

Next time you think of something you don’t want to forget, just speak, snap or type them into Braintoss and you’ll get a reminder to your inbox when you need it. No more forgetful Monday mornings!

Uber for Business enables companies to manage affordable rides for employees or guests through a central dashboard that keeps track of Uber trips and fares. Features include: account management to enable employee access and monitor trip activity; easy expensing and notes; custom ride policies; customizable trip reports. Learn more and sign up here.