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Administrative Assistant

People, People Operations in New York, NY

At Uber, we ignite opportunity by setting the world in motion. We take on big problems to help drivers, riders, delivery partners, and eaters get moving in more than 600 cities around the world.

 

We welcome people from all backgrounds who seek the opportunity to help build a future where everyone and everything can move independently. If you have the curiosity, passion, and collaborative spirit, work with us, and let’s move the world forward, together.

About the Role

 

We are looking for a sharp, personable, and highly-organized Administrative Assistant to support between three to five senior leaders across the region as we continue to grow. This is an opportunity to work with an amazing team on the day to day functions while learning from and helping the team keep focused; give efficient support to increase the efficiency and effectiveness of the team; represent the team to others and just be awesome all around.

If you have a knack for anticipating the needs of the team and can effectively resolve admin and operational issues before they even arise, then check out the details below and apply!

 

What You'll Do

  • Provide administrative support to senior leaders and their teams
  • Manage the lead’s calendars - adding, canceling, or editing meeting requests across different time zones (EST, PST, CST) in addition to conference room booking & management.  Ability to maneuver manager’s calendar to accommodate large-scale meeting requests, when necessary
  • Manage the lead’s travel - flights, hotels, passports, etc.  Remote office coordination with travel, when necessary - partner with local facilities, IT, security to be ahead of any logistical issues
  • Manage the lead’s expenses - submit, track, and in some cases, approve reports
  • Potentially arrange and assist managers with team-building and culture activities

 

What You’ll Need

  • BA / BS degree or equivalent work experience
  • At least 2 years of senior team level support experience
  • Attention to detail. Being right the first time matters a lot to us
  • Strong communication skills and ability to interact with internal and external partners
  • Work well under pressure in a fast paced environment
  • Superior organizational skills and great follow through on tasks
  • Be a problem solver at heart with a genuine interest in learning. The company depends on us to deliver quickly, across time zones, in multiple languages, and from locations all over the world. We need somebody not to keep the trains running on time, but to speed them up!
  • An interest in and passion for Uber

 

About the Team

Our Administrative Assistants are the guardians of time for our leaders and have the ability to work through administrative tasks with ease. They are organized thinkers and problem solvers, supporting our business leaders efficiently.




See our Candidate Privacy Statement

At Uber we don’t just accept difference—we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products and our community. Uber is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.